Application for New Passport in lieu of Lost Passport

• Making a complaint Immediate to make a complaint to the local police station and obtain a police report  

• If the passport is lost or stolen it is the owner’s responsibility to inform the concerned authorities immediately. Failure to do so may result in the lost or stolen passport being used for illegal activities and the owner may be liable for aiding and abetting and offence.
• Sri Lankan diplomatic mission transmits the department of immigration and emigration in Sri Lanka the details of the stolen or lost passports for cancellation. Lost or stolen passport Desk department of immigration and emigration,” Suhurupaya”, Battaramulla, Sri Lanka.
• Passport reported lost or stolen can no longer be used for travel. The details of cancellation will be automatically shared to avoid misuse. The owner must not use the lost or stolen passport again even if it is found subsequently especially after making a complaint. The owner is strongly advised to obtain a new passport immediately to avoid inconvenience.
• If lost or stolen passport is found it should immediately be transmitted to the embassy or nearest consulate office or to the following address in Sri Lanka.

1. Lost or stolen passport holder has two options Option

•  Apply for an emergency/identity document. This is a one-way document only to return to Sri Lanka which is valid for 1 month. 

• Applying for a new passport (in this case all specific requirements for applying for a new Sri Lanka passport will apply in addition to the requirements given below) (The issuing authority is the department of immigration and emigration of Sri Lanka Colombo therefore the total processing time for a new passport is 8-12 weeks from the date of submission of the completed application.)

Eligibility : An applicant who is a Sri Lankan Citizen by descent or by registration residing in France, Spain, Portugal, Monaco and Andorra.

Who can apply?   Holder of a permanent resident certificate or valid visa for the country as appropriate France, Spain, Portugal, Monaco and Andorra

How long will this take ?  The issuing authority is the Department of immigration and emigration of Sri Lanka Colombo therefore the total processing time for a new passport is 4 - 6 months from the date of submission of the completed application.

Usually the embassy will forward completed applications to the Department of immigration through the ministry of foreign relations by diplomatic bag.

The embassy cannot guarantee the issuance of passport within a specific time period.

By Visiting the Embassy in France - Embassy of Sri Lanka in France,16 Rue Spontini, 75016 Paris 

[Please visit the official web site of the Embassy in order to book an appointment online before visiting the Embassy in person Book Appointment]

There are two options available for you to apply for a new passport as indicated below:

1.  By Visiting the Embassy in France -  Embassy of Sri Lanka in France 16 Rue Spontini, 75016 Paris  [Note: Please visit the official web site of the Embassy in order to book an appointment online before visiting the Embassy in person  Book Appointment ]
2. By sending all the required documents by Post: Embassy of Sri Lanka in France 16 Rue Spontini, 75016 Paris

You can send the application, original documents (as indicated in the below), existing passport, copies of original documents, certified applications with photographs (certified by France Notary/Attorney or relevant City Office or Sri Lankan Honorary Consul), bank transfer note together with one (01) self-addressed and stamped envelopes.

Special Notes:

1. Please note that the Embassy is not liable or responsible for any damage or loss of passports and other documents during the Post
2. Applicants are instructed not to transfer or deposit any consular fee to the Embassy bank account until receiving confirmation from the Consular Section on fulfillment/completion of all the required documents for the particular consular function
3. Fees will not be refunded under any circumstances, after issuance of a receipt.

Please bring the following documents when you visit the Embassy for your appointment:

Required documents:

• Apply a new passport Application form K – IE 35A

• Original birth certificate with a clear photocopy Original Birth certificates issued by the Registrar General, District Registrar/Divisional registrar within 06 months only. Photocopies certified by third parties and translators will not be accepted by the department of immigration and immigration Sri Lanka.

• Original citizenship certificate with a clear photocopy (If the applicant was born outside Sri Lanka only.) The citizenship certificate issued by the department of immigration and emigration in Sri Lanka. A copy of the payment receipt of citizenship will be accepted only for the first time of the passport. 

Note: if an applicant born outside Sri Lanka and has reached 21 years, he or she should submit the citizenship certificate with the endorsement in the reverse side of the certificate regarding the applicant’s continuation of Sri Lankan nationality. (In the absence of the extension, you must submit an affidavit for not extending the Sri Lankan Nationality. The Affidavit will be given by the Embassy)

• Original marriage certificate If you wish to obtain the married name, you must submit the marriage certificate. If it’s in a foreign language, you must bring a English translation (applicable to female applications) - (Photocopies certified by the other parties and translations will not be accepted)

•  In case of divorce and if spouse wishes to continue her married name in the new passport A Photocopy of the court order and the original is compulsory.

•  National Identity card (NIC) Original national identity card is compulsory. If you have only a copy of the national identity card, please write a letter for not submitting the original.

•  If the applicant is a dual citizen Original dual citizenship certificate and a photocopy. Original Foreign passport and a photocopy of data page 

•  If the applicant desires to include his or her profession, Job/Occupation in the passport Original Certificate of Employment, Professional or educational certificates with a photocopy. 
•  Immigrant Visa Original and a copy of the immigrant valid visa. (if you don’t have the Immigrant visa, you must bring the commission reject or the Refugee renounce letter legalized by the French Foreign Ministry).
• In the absence of the valid visa, you must submit an affidavit confirming that you have not obtained any other foreign nationality, Refugee or Asylum status. (The Affidavit will be given by the Embassy)
• Police report If the previous passport has been lost or stolen. (police report must contain the lost or stolen passport number) Passport Copy of the personal data page of the lost/stolen passport if available.
• Affidavit for not submitting the Original or Copy of the previous passport. If he/she does not have the copy of the data page of the passport, has to certify an affidavit from a notary and should legalize from the Ministry of Europe and Foreign Affairs. Note: Affidavit can be collected from the Embassy or can download from Embassy’s website

Applicable Government Fee:

• if a copy of the personal data page of lost or stolen passport is available € 330 

•  if a copy of the personal data page of lost or stolen passport is not available €420 

• Affidavit for no visa: € 64

• Postage: Within France €10

• outside France €15

Payment method

• If the applicant physical visits the embassy he or she can pay by cash Note- credit or ATM or debit cards and personal or company cheques will not be accepted. Note- the

• applicants who wish to pay relevant fee by direct transfer to the bank account of the embassy of Sri Lanka in France are advised to contact the embassy for further instructions.

Special notes

• Fees will not be refunded under any circumstance after issuance of an official receipt.

• Translations will not be accepted as originals. all photocopies should be on A4 size paper.

• Embassy attest all the documents and return the originals to the applicant.

• If the deletion of child's name from the parent’s passport is required, parents’ passport must be submitted.

• Parents who are always applying for a new passport along with their child or children do not need to delete the child’s details from their passports since parents will be issued with a new passport.

• If the applicant needs to send or receive documents by Express courier service or speed post etc on an urgent basis he or she must organise them independently.

• The embassy is unable to take any responsibility for documents lost or delayed in the post or courier.